Let’s talk about employee productivity. How do you feel about the amount of work you and your employees get done each and every day? Are you satisfied with what you’re getting accomplished? Or do you feel like your workplace productivity needs a swift kick in the pants?

If you fall into that second category, you aren’t alone. As a business owner, you have a lot on your plate. In fact, a whopping 72% of business owners feel overwhelmed by their roles and responsibilities.

You brought on employees to grow your business and lighten your own load, so it’s understandable that you want them to be as efficient and productive as possible. But here’s a scary statistic: During a typical eight-hour workday, the average worker is only productive for about three hours. Yikes. That’s hardly enough focused hours to move tasks from your “to-do” list to your “done” list at a reasonable pace.

Here’s the good news: You can do something about it. In this guide, we’re sharing some strategies you can use to boost productivity (and employee engagement too).

Employee productivity and employee engagement: What’s the big deal?

Before we get into the actual strategies, let’s talk about the employee engagement piece of the puzzle, because it’s important when improving employee productivity.

What is employee engagement? As Kevin Kruse explains in an article for Forbes, it’s the level of emotional commitment your employees have to your business and your goals.

Employee engagement has become a bit of a buzzword in recent years, and it offers a slew of benefits for employers including:

• Better employee happiness and job satisfaction
• Greater employee retention
• Higher employee loyalty
• Improved work quality
• Reduced absenteeism
• Increased employee productivity

That increased employee productivity piece is the one we really want to focus on, and employee engagement is directly linked to productivity. As research from Gallup found, lower employee engagement scores mean lower productivity and profitability.

How to increase employee productivity: 8 powerful strategies

Productive employees offer a lot of advantages. But, how do you make this happen? How do you encourage employees to get more done—without being harsh and unreasonable?

Let’s cover eight different strategies you can use to boost productivity on your team.

1. Eliminate unnecessary meetings and obligations

67% of workers say spending too much time in meetings distracts them from the core responsibilities of their jobs.

Meetings are an important and sometimes even beneficial aspect of the working world. Perhaps plenty gets accomplished during your Monday morning staff meeting and you can’t imagine not hosting your quarterly goal conversation.

Nobody is saying you need to eliminate your team’s meetings altogether. Instead, this is about ensuring each and every time you take up hours on your team’s calendar, it’s a worthy use of their time and energy. Here are a few ways to make this happen:

• Create a simple agenda for each and every meeting (and make it a requirement for all team members!). You should walk into every single meeting knowing what’s going to be discussed. If you can’t give a clear idea about the subject, then you probably don’t need to be hosting a meeting.
  
• Carefully evaluate your attendees. Most times, people don’t need to be in a meeting to be “in the loop.” You can provide an email summary after the fact. People should only be in the meeting if they’re expected to be active participants.
  
• Revisit your recurring meetings. These have the tendency to turn into glorified “catch up” sessions. Make sure that every recurring meeting on your team’s calendar is still serving a purpose and providing value.

2. Institute time tracking

It’s tough for your team to boost their productivity and improve time management skills if they don’t know where their work hours are currently going. That’s why time tracking is so advantageous. It gives you and your team members a crystal clear idea of how they’re spending their work time so that they can identify areas for improvement.

Make time tracking a core part of how your team gets work done by introducing it to new employees during your onboarding process. Frame this as a way to empower your employees to own their work hours, rather than as a monitoring activity.

Don’t worry—one survey found that 79% of respondents agree that it’s perfectly okay for employers to monitor employees’ work-related tasks.

Time tracking should save time, not waste it. Hourly automatically tracks your employees’ time and location and helps your team get more done.

3. Automate routine tasks

An estimated 45% of work activities could be automated using technology. So, if your employees are currently spending a lot of time on repetitive, mindless tasks on a daily basis, it’s time to streamline those processes and lighten their loads.

The concept of automation seems intimidating to a lot of business owners. But rest assured that it doesn’t need to be anything overly complex and there are plenty of technology solutions that make automation straightforward.

For example, you could look for a specialized solution like Hourly to automate tasks like timesheets and payroll. Or, a tool like Zapier can link together some of the apps you’re already using to automate common workflows.

With automation, important work still gets done—without a ton of elbow grease from your team.

4. Stop micromanaging

If you want your employees to get more done, that means you need to be involved in every aspect of their work. You should be looking over their shoulders and dictating how they get their work accomplished, right? Wrong.

Micromanaging can actually severely hinder productivity. In contrast, a certain level of independence is what will motivate your employees to buckle down and get more tasks checked off their lists. In fact, science proves that autonomy is a great motivator—even better than financial rewards.

As the business owner and leader, you’re there to provide guidance and direction as needed. But otherwise, step back and trust your employees to do the jobs they were hired to do. Remember, you hired them for a reason.